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Accounting & Finance
Accounts Payable/Receivable Specialist
The Accounts Receivable Specialist provides financial, clerical and administrative services to ensure efficient, timely and accurate payment of accounts under his or her control.
Main Job Tasks and Responsibilities
- Maintains up-to-date billing systems
- Generates and sends out invoices
- Follows up on, collects and allocates payments
- Carries out billing, collections and reports activities according to specific deadlines
- Performs account reconciliations
- Monitors customer account details for non-payments, delayed payments and other irregularities
- Researchs and resolves payment discrepancies
- Generates age analysis
- Reviews AR aging to ensure compliance
- Maintains accounts receivable customer files and records
- Follows established procedures for processing receipts, cash etc.
- Processes credit card payments
- Prepares bank deposits
- Investigates and resolves customer queries
- Processes adjustments
- Develops a recovery system and initiates collection efforts
- Communicates with customers via phone, email, mail or in person
- Assists with month-end closing
- Collects data and prepares monthly metrics
Qualifications
- 1-3 years of accounts receivable experience
- Knowledge of office administration and procedures
- Knowledge of general bookkeeping procedures
- Knowledge of general accounting principals
- Proficient in relevant computer software
- Knowledge of regulatory standards and compliance requirements
- Attention to detail and accuracy
- Good verbal and written communication skills
- Good organizational skills
- Problem analysis and problem solving skills
- Team member
- Sense of urgency
- Tenacious
- Customer service skills
Accounts Payable/Receivable Director
The Accounts Payable Director is responsible for directing and delivering end to end Procure to Pay continuous improvement projects, driving key accounts payable processes by working across various internal and external teams and functions and directing the Corporate Travel and Expense activities. The Director ensures team's activities, reports, and results are within goals and in compliance with regulations, accounting principles and company policies.
This role establishes strategic and collaborative methods while maintaining a strong financial control environment. Further, this role establishes the Company’s accounts payable policies and procedures and provides leadership and guidance in the application, while working effectively with process/functional leaders within the organization to identify and develop innovative business process improvement opportunities related to the cash conversion cycle.
This role requires a seasoned accounts payable professional who has a thorough understanding of finance and a process improvement mindset. Additionally important is the building of strong relationships, resolving disputes and ensuring that customer satisfaction objectives are achieved.
Primary Duties & Responsibilities
- Responsible for developing improvement and strategic plans for areas of responsibilities. Develops and implements strategic guidelines, procedures and processes.
- Responsible for reviewing departmental results and directing teams towards developing corrective action plans as necessary. Identifies improvements for systems, workflow and procedures. Drives and implements changes with cross functional teams.
- Develops and maintains relationships with customers and other Company departments to ensure positive interactions, resolutions, and outcomes of inquiries and issues and works in collaboration with other departments to make identified changes to improve processes
- Establishes department goals and monitors key metrics, analysis and reporting
- Establishes and maintains relationships and networks with all departments and appropriate outside contacts that interact with the department
- Directs and leads integration activities for Account Payable in M&A process
- Ensures that the appropriate internal control environment and SOX compliance are maintained along with compliance to all legal and regulatory requirements
- Lead continuous improvement, including: processes, systems, and outside support targeted to improve department efficiencies thus reducing risk and cutting costs
- Directs activities to ensure systems and controls are in place as outlined in policy and procedure manuals. Meets established daily, weekly, and monthly deadlines.
- Resolves escalated internal and external customer issues
- Directs team’s activities to ensure compliance with accounting principles and adhere with company policies
- Oversees preparation and/or reviews reports in support of internal and external audits. Works with internal and external audit as needed. Responsible for resolution of open items and root cause analysis with resolution. Ensures outside audits are compliant with contracts or regulations.
- Mentors, coaches, and develops employees through orientation, training, establishment of objectives, communication of policies and rules, and constructive discipline; builds morale and motivation.
- All other duties as assigned
Qualifications
- Bachelor’s degree in Accounting or Finance, or related degree
- Minimum of 10-15 years of accounts payable within a large company environment
- At least 5 years’ experience in a senior accounts payable leadership role
- ERP system experience strongly desired
- Knowledge/experience in legal aspects of payables
- Strong analytical, organizational, and problem solving skills with a keen attention to detail
- Strong negotiation skills balanced with strong customer service skills
- Strong judgment and decision making capability
Cost Accounting Specialist
Duties and Responsibilities
- Plans, Studies, and Collects data to determine costs of business activity
- Analyzes data collected and records results
- Analyzes changes in products to determine effects on cost
- Analyzes actual manufacturing costs and prepares periodic reports comparing standard costs to actual production costs
- Records cost information for use in controlling expenditures
- Analyzes audits of costs and prepares reports
- Makes estimates of new and proposed product costs
- Provides management with reports specifying and comparing factors affecting prices and profitability of products or services.
- Maintains Cost Accounting System
- Assists in Month end close of the General Ledger
- Conducts physical inventories and monitors cycle count program
- Reconciles finished goods inventories
Qualifications
- Minimum of 2 years experience in Cost Accounting
- Bachelors Degree in Accounting
- Sound understanding of accounting principals.
- Strong Excel skills and the ability to use Outlook and Word
- Experience with MAPICS a plus
- Experience working with engineering and manufacturing personnel on development and analysis of cost standards
- Ability to accurately prepare daily, weekly, monthly, quarterly and annual reports
Cost Accounting Director
The Cost Accounting Manager manages the ongoing analysis of process constraints, target costing projects, margin analysis, and tracing costs back to underlying activities. The Cost Accounting Manager must also construct and monitor those cost-effective data accumulation systems needed to provide an appropriate level of costing information to management
Duties and Responsibilities:
- Runs the monthly cost forecasts and ensure all targets are met within the stipulated time
- Ensures that there is accurate recording of expenditure in the appropriate journals and ledgers
- Provides assistance to the organization in preparing budget process by encouraging the budget holders to submit budgets at the expected time
- Apportion costs between manifold units of production and management
- Ensures the arrangement of cost of production to material costs, wages, and overhead costs
- Prepares estimates of costs for unique products to establish prices of products and to forecast production
- Consolidates cost of manufacturing for payroll and distribution of inventory accounts
- Contributes to discussions and reviews conducted during yearly audit meetings
- Formulates annual goals and assessments
- Prepares, devises, and regulates procedures for establishing unit cost of services and products
- Brings about suggestions in a bid to ameliorate accounting methods and processes
Qualification:
- Bachelor’s degree in Accounting or a related discipline strongly preferred
- A minimum 3+ years of management experience
- 7+ years of cost and inventory accounting experience
- CMA, CPA or MBA preferred
- Outstanding skills in the use of Excel, Power Point and Microsoft Word
- Ability to communicate effectively and clearly, especially with non-accounting professionals
Accounting Manager
Accounting Manager is responsible for managing the day-to-day corporate accounting functions ranging from general ledger, journal entries to financial statement reporting.
Duties and Responsibilities:
- Manages the preparation of consolidated internal and external financial statements by gathering and analyzing information from the general ledger system and from departments
- Manages the preparation of general ledger entries by maintaining records and files, and reconciling accounts
- Manages the preparation of payments by accruing expenses, assigning account numbers, requesting disbursements, and reconciling accounts
- Develops and implements accounting procedures by analyzing current procedures and recommending changes
- Manages external audits and works with external auditors
- Identifies and implement corporate accounting process improvement
- Identifies and implement new accounting standards
- Develops and implement policies and procedures relating to accounting and financial management
- Responsible for training, development and management of staff
Qualifications:
- Bachelor’s degree in Accounting – CPA preferred
- 5+ years of accounting experience
- Strong management skills
- Possess exceptional organizational skills and the ability to multi-task
- In-depth knowledge of US GAAP
- Proficient with accounting and reporting software systems
- Must have strong Excel skills
Payroll Supervisor
The Accounts Receivable Specialist provides financial, clerical and administrative services to ensure efficient, timely and accurate payment of accounts under his or her control.
Main Job Tasks and Responsibilities
- Maintains up-to-date billing systems
- Generates and sends out invoices
- Follows up on, collects and allocates payments
- Carries out billing, collections and reports activities according to specific deadlines
- Performs account reconciliations
- Monitors customer account details for non-payments, delayed payments and other irregularities
- Researchs and resolves payment discrepancies
- Generates age analysis
- Reviews AR aging to ensure compliance
- Maintains accounts receivable customer files and records
- Follows established procedures for processing receipts, cash etc.
- Processes credit card payments
- Prepares bank deposits
- Investigates and resolves customer queries
- Processes adjustments
- Develops a recovery system and initiates collection efforts
- Communicates with customers via phone, email, mail or in person
- Assists with month-end closing
- Collects data and prepares monthly metrics
Qualifications
- 1-3 years of accounts receivable experience
- Knowledge of office administration and procedures
- Knowledge of general bookkeeping procedures
- Knowledge of general accounting principals
- Proficient in relevant computer software
- Knowledge of regulatory standards and compliance requirements
- Attention to detail and accuracy
- Good verbal and written communication skills
- Good organizational skills
- Problem analysis and problem solving skills
- Team member
- Sense of urgency
- Tenacious
- Customer service skills
Tax Specialist
Duties and Responsibilities
- Prepares tax payments
- Estimates and tracks tax returns
- Completes quarterly and annual tax reports
- Organizes and updates the company’s tax database
- Recommends tax strategies that align with business goals
- Prepares necessary paperwork for tax payments and returns
- Shares financial data with the accounting department
- Identifies tax savings and suggests ways to increase profits
- Follows industry trends and tracks changes related to taxes
- Liaises with internal and external auditors
- Forecasts tax predictions to senior managers
Qualifications
- Knowledge of accounting and bookkeeping procedures
- Familiarity with accounting software packages
- Computer literacy (MS Excel in particular)
- Excellent analytical and time management skills
- Strong numeracy skills
- Keen attention to detail
- BSc degree in Accounting, Finance or relevant subject; industry certification (e.g. CMA or CPA) is preferred
Tax Manager
The Tax Manager will be responsible for ensuring compliance with all federal, state and local corporate tax filing requirements, assist with quarterly tax provisions, interface with taxing authorities, and manage tax projects as assigned.
Duties and Responsibilities:
- Prepares consolidated corporate federal, and combined and separate state and local income tax returns, quarterly tax estimates, and return extensions
- Assists with quarterly tax provisions and transfer pricing documentation
- Prepares earnings stripping calculation and manage FIN48 process
- Reviews various tax returns as assigned
- Represents corporations in tax audits
- Provides training and guidance to personnel on tax matters
- Researches and provides recommendation on tax issues
Qualifications
- Bachelor's degree in Accounting or Finance. Master’s degree in Business Taxation preferred.
- CPA certification required
- 4-6+ years of prior experience including public accounting tax experience
- 2+ years of supervisory experience
- Strong tax accounting, research and analytical skills
- Strong computer skills: proficiency in Tax software, Excel, Word
- Detail oriented and ability to multi-task
Finance Specialist
Duties and Responsibilities
- Consolidates and analyzes financial data (budgets, income statement forecasts etc) taking into account company’s goals and financial standing
- Provides creative alternatives and recommendations to reduce costs and improve financial performance
- Assembles and summarizes data to structure sophisticated reports on financial status and risks
- Develops financial models, conducts benchmarking and process analysis
- Conducts business studies on past, future and comparative performance and develop forecast models
- Identifies trends, advises company and recommends actions to a senior financial analyst based on sound analysis
- Tracks and determines financial status by analyzing actual results in comparison with forecasts
- Reconciles transactions by comparing and correcting data
- Gains and updates job knowledge to remain informed about novelty in the field
- Consults with management to guide and influence long term and strategic decision making within the broadest scope
- Drives process improvement and policy development initiatives that impact the function
Qualifications
- Proven working experience as a finance analyst
- Proficient in spreadsheets, databases, MS Office and financial software applications
- Hands on experience with statistical analysis and statistical packages
- Outstanding presentation, reporting and communication skills
- Proven knowledge of financial forecasting and diagnosis, corporate finance and information analysis
- Well informed in current financial subjects, accounting, tax laws, money market and business environments
- BS degree in Finance, Economics or related field
Finance Director
Director of FP&A leads corporate or operations finance functions and works with various departments for budgeting forecasting, month-end reporting and analysis, operational and management reporting, business analytics, trend analysis and ad hoc analysis to support management decision making for new and existing business initiatives.
Duties & Responsibilities:
- Directs and coordinates financial planning and budget functions for the entire organization and the departments within the organization
- Assists in establishing benchmarks for measuring financial and operating performance and make recommendations to key stakeholders
- Monitors and analyze monthly operating results against budget and forecast, including variance analysis
- Manages the preparation of financial reports/analysis
- Manages the preparation of financial forecasts and projections
- Prepares financial analysis for critical business decisions
- Collaborates with department managers to develop five-year business plans
- Collaborates with department managers to develop short- and long-range departmental goals, objectives, policies, and operating procedures
- Provides recommendations for process, systems and procedural improvements
- Prepares and presents quarterly and annual performance reports for executives, Board of Directors and external analysts, including earnings call information and management
- Develops, maintains and presents executive dashboards and scorecards
- Manages a team of managers and financial analysts
Job Requirements
- Bachelor’s degree in Finance, Accounting or Business with strong financial analytical and accounting experience required; MBA strongly preferred
- Minimum 10+ years’ experience plus 5+ years of financial management experience
- Experience managing and driving finance, budgeting, and cost reduction principles and processes
- Strong knowledge of product/service margin analyses, investment return analysis and capital planning and management
- Expert knowledge of financial modeling and constructing models in MS Excel
- Expert knowledge of automated financial and accounting reporting systems
VP/SVP of Finance
The Vice President of Financial Planning and Analysis will lead the areas of forecasting, planning, business decision analysis, and operational and business reviews for the organization. This position will also provide business consultation to the CEO, CFO and other Executive leaders and provide meaningful insights and business analytics.
Duties and Responsibilities:
- Partners across the organization to develop short and long term financial operating plans. Drive implementation of these plans and measure effectiveness.
- Leads Business Unit finance support to optimize performance within each business unit.
- Performs actual to budget variance analysis and highlight risks and opportunities. Reviews findings with senior leadership and drive follow up actions as appropriate.
- Prepares annual operating budgets, working closely with department leaders, to ensure budgets are well thought out and within strategic guidelines. Follows-up throughout the year on budget versus actual and guide leadership team on adjustments to remain on–budget.
- Develops rolling quarterly projections based on past results, current trends and incorporating latest analysis.
- Provides individual departments with strategic insights on issues specific to their areas.
- Develops high quality presentations for Executive Leadership Team and Board of Directors.
- Actively monitors industry and economic trends that may impact the business and bring those insights to the leadership team.
- Identifies the business financial strengths, weaknesses, opportunities and threats and make recommendations to address these areas.
- Develops key performance indicators and metrics dashboard to monitor the health of the business.
- Leads FP&A team as a mentor, advisor and manager.
- Builds relationships with all C-level executives and leadership team as a trusted partner who provides deep financial insight.
- Develops scalable processes and tools to support future growth including developing mid to long term plans for each division.
- Develops financial models to support analysis of a variety of financial and operating activities.
- Manages corporate purchasing function, including development of annual procurement plan, ensuring internal accountability for all key supplier relationships.
Job Requirements:
- Degree in Finance, Business, or Accounting required
- MBA or CPA strongly preferred
- Strong finance business partnership skills with all levels of the organization
- 10+ years financial planning and analysis experience
- Strong financial modeling skills required
- Expert with finance tools and modeling - including Excel, Power Point and business systems
- Ability to meet rigorous deadlines of company, multitask and prioritize
- Strong people leadership skills and ability to manage people and processes
- Must possess strong interpersonal, communication and organizational skills
Human Resources
HR Manager
This position is responsible for providing vision, leadership, planning, project coordination and management for the development of a cost-effective human resources management system (HRIS) while concurrently facilitating efficient operations to meet current and future business needs within the HR organization. Responsible for analyzing and directing all functional related activities within the scope of the HRIS. This position is accountable for ensuring continuity and successful delivery of functional services to users throughout the organization.
Duties and Responsibilities
- Leads the HRIS team in managing the day-to-day activities to support the HR, payroll and other interrelated functions.
- Fosters and maintain positive relationships with HRIS constituents, including senior management and the HRIS customer base.
- Serves as an interface between internal/external customers and the functional team members to ensure effective definition of and delivery of HRIS applications.
- Provides overall prioritization of work assignments and management of functional team resources and their activities.
- Builds and maintains a strong functional HRIS team through effective recruiting, training, coaching, team building and succession planning.
- Prepares and participates in the preparation of staff development plans for each functional associate who is a member of the HRIS team.
- Assesses the skills and skill levels necessary to achieve HRIS work objectives.
- Promotes proactive approaches using the HRIS to solve business needs/problems while also enhancing the understanding and acceptance of the HRMS capabilities.
- Based on business need, negotiates priorities and support requirements with the IT department, functional staff at the field locations and others as appropriate.
- Plans, budgets and forecasts HRIS needs and applications.
- Maintains awareness of vendor plans and the potential impact of those plans on current and future HRIS functionality.
- When apprised, the HRIS manager will review impending business issues that will have a direct impact on the HRIS and provide senior management with an assessment of the HRIS impact, scheduling considerations and other information required for a complete business case.
Competencies
- Business Acumen.
- Communication.
- Consultation.
- Critical Evaluation.
- HR Expertise.
- Leadership & Navigation.
- Relationship Management.
- Ethical Practice.
Qualifications
- Bachelor's degree, Master's prefered, in a related field (human resources or computer science) plus seven or more years of relevant experience or the combination of education and experience that enables performance in all aspects of the position.
- Working knowledge of [enter program name] HRMS software applications and products.
- SHRM Certified Professional (SHRM-CP) or Senior Certified Professional (SHRM-SCP) credential.
- Certified Associate in Project Management (CAPM) credential.
Senior HR Generalist
The Senior Human Resources Generalist manages the day-to-day operations of the Human Resource office. The HR Generalist manages the administration of the human resources policies, procedures, and programs. The HR Generalist carries out responsibilities in the following functional areas such as; however, not limited to: departmental development, Human Resource Information Systems (HRIS), employee relations, training and development, benefits, compensation, organizational development, and employment.
Duties and Resonsibilities
- Assists with the development and administration of programs, procedures, and guidelines to help align the workforce with the strategic goals of the company.
- Fully utilizes Human Resources software to the company's advantage. Prepares periodic reports for management, as necessary or requested.
- Assists with the establishment of an in-house employee training system that addresses the company's training needs including training needs assessment, new employee orientation or onboarding, management development, production cross-training, the measurement of training impact, and training transfer.
- Manages the recruitment process for exempt and nonexempt employees using the standard recruiting and hiring practices and procedures necessary to recruit and hire a the required workforce.
- Recommends employee relations practices necessary to establish a positive employer-employee relationship and promote a high level of employee morale and motivation.
- Assists with the monitoring of the company wage and salary structure and the variable pay systems within the company including bonuses and raises.
- Provides day-to-day benefits administration services such as 401k administration, benefits communication, and resolving employee inquires.
- Complies with all existing and ensure on-going compliance to state and federal laws and legislation.
- Assists with the carrying out of a company-wide process of organization development strategy.
- Other duties as assigned
Qualifications
- General knowledge of employment laws and practices.
- Experience in the administration of benefits and compensation programs and other Human Resources programs.
- Excellent computer skills in a Microsoft Windows environment. Must include Excel and demonstrated skills in database management and record keeping.
- Effective oral and written communication.
- Excellent interpersonal and coaching skills.
- Evidence of the practice of a high level of confidentiality.
- Excellent organizational skills
- Minimum of a Bachelor's degree or equivalent in Human Resources, Business, or Organization Development or equivalent. Master’s degree preferred.
- Three to five plus years of progressive leadership experience in Human Resources positions.
- Specialized training in employment law, compensation, organizational planning, organization development, employee relations, safety, training, and preventive labor relations, preferred.
- Professional in Human Resources (PHR/SPHR) certification /or other applicable certifications, preferred not required.
Compensation & Benefits Analyst
Duties and Responsibilities
- Conducts research, surveys, and uses data analysis tools to ensure employees are recieving competitive compensation and benefits
- Examines existing and potential future positions to categorize them either by importance to organization or level of responsibilitiy assigned to the position.
- Approves bonuses or commissions
- Prepares job descriptions
- Maintains oversight of performance management system
- Designs reward systems
- Administers executive compensation programs
- Monitors compensation and benefits trends
- Evaluates positions to determine classification and salary
Qualifications
- Bachelor's degree is the minimum education requirement, Master's degree prefered, with a course of study in related fields like human resources management, compensation analysis and benefits administration.
- Certification such as a Certified Compensation Professional is desirable
Chief Human Resources Officer or Vice President of HR
The chief human resource officer (CHRO) is responsible for developing and executing human resource strategy in support of the overall business plan and strategic direction of the organization, specifically in the areas of succession planning, talent management, change management, organizational and performance management, training and development, and compensation. The CHRO provides strategic leadership by articulating HR needs and plans to the executive management team, shareholders and the board of directors.
Duties and Responsibilities
- Establishs and implements HR efforts that effectively communicate and support the firm's mission and strategic vision.
- Develops HR plans and strategies to support the achievement of the overall business operations objectives.
- Functions as a strategic business advisor to the executive/senior management of each business unit or specialty group regarding key organizational and management issues.
- Works with the firm's executive management to establish a sound plan of management succession that corresponds to the strategy and objectives of the firm.
- Develops comprehensive strategic recruiting and retention plans to meet the human capital needs of strategic goals.
- Develops and implements comprehensive compensation and benefits plans that are competitive and cost-effective for the firm.
- Provides overall leadership and guidance to the HR function by overseeing talent acquisition, career development, succession planning, retention, training, leadership development, compensation and benefits globally.
Qualifications:
- A BS/BA degree from an accredited college/university.
- A minimum of 15 years of HR experience, with at least five years of executive HR experience and at least five years of international HR experience.
Director of Learning & Development
Training and Development Director manages the development and operations of the overall Training and Development department including to devise organizational training strategy, oversee its implementation and assess its outcomes, identify training and developmental needs and drive suitable training initiatives that build performance competencies and development.
Training managers work under the director of the Training and Development Director and across many departments to get employees up to speed in both their specific vertical, and the overall needs of the company. Training managers often have backgrounds in business, leadership, human resources, development and education.
Responsibilities include enhancing employees’ skills, performance, productivity and quality of work.
Duties and Responsibilities
- Provides oversight in identify and assess future and current training needs through job analysis, career paths, annual performance appraisals and consultation with line managers
- Defines the strategy of an overall or individualized training and development plan that addresses needs and expectations of the organization
- Defines and monitors the deployment of a wide variety of training methods
- Monitors and evaluates training program’s effectiveness, success and ROI periodically and report on them
- Manages training budget
- Provides opportunities for ongoing development
- Resolves any specific problems and tailors training programs as necessary
- Maintains a keen understanding of training trends, developments and best practices
Qualifications
- Proven work experience director level with an emphasis in training
- Track record in designing and executing successful training programs
- Familiarity with traditional and modern training methods (mentoring, coaching, on-the-job or in classroom training, e-learning, workshops, simulations etc)
- Excellent communication and leadership skills
- Ability to plan, multi-task and manage time effectively
- BS degree in education, human resources or relevant field
Payroll Manager
Payroll Director/Manager is responsible for managing the payroll department to ensure employees are paid in accordance with federal and state laws in timely manner and compiles payroll information by managing payroll preparation, completing reports, and maintaining records.
Payroll Director/Manager Duties and Responsibilities:
- Maintains payroll information by designing systems and directing the collection, calculation, and entering of data
- Updates payroll records by reviewing and approving changes in exemptions, insurance coverage, and savings deductions; as well as job titles and department/division transfers
- Pays employees by directing the production and issuance of paychecks or electronic transfers to bank accounts
- Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages
- Determines payroll liabilities by approving the calculation of employee federal and state income and social security taxes; and employer's social security, unemployment, and workers’ compensation payments
- Balances the payroll accounts by resolving payroll discrepancies
- Provides payroll information by answering questions and requests
- Maintains payroll guidelines by writing and updating policies and procedures
- Complies with federal, state, and local legal requirements by studying existing and new legislation; enforcing adherence to requirements; advising management on needed actions
- Maintains employee confidence and protects payroll operations by keeping information confidential
- Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies
- Completes operational requirements by scheduling and assigning employees and following up on work results
- Maintains payroll staff by recruiting, selecting, orienting, and training employees
- Maintains payroll staff job results by counseling and disciplining employees; planning, monitoring, and appraising job results
- Contributes to team effort by accomplishing related results as needed
Qualifications:
- 10-15 years of payroll experience including at least 5 years as a manager or director
- Requires experience developing, implementing and managing processes; hiring, training and managing people; and strong reporting skills
- Must have in-depth knowledge of compensation and wage structure; benefits administration; workers’ compensation; employment law; and developing standard
Payroll Manager is responsible for managing the payroll process to ensure employees are paid in accordance with federal and state laws in timely manner and compiles payroll information by managing payroll preparation, completing reports, and maintaining records.
Duties and Responsibilities:
- Manages and guarantees weekly disbursement of multi-state payroll, including garnishments, benefits and taxes to employees consistent with federal and state wage and hour laws
- Ensures the processing of new hires, temporary workers, transfers, promotions and terminations are accurate and timely
- Supervises payroll staff, including payroll supervisor and payroll specialists
- Critically reviews and analyzes current payroll, benefits and tax procedures to recommend and implement changes leading to best-practice operations
- Personally processes paychecks for executive staff
- Audits W-4s, payroll balance sheets, YTD earnings, etc.
- Communicates actively with Operations, HR and Billing to review cross-departmental impacts and reconcile data sharing
- Partners with HR and benefits in aligning and implementing a more sophisticated payroll and benefits system
- Ensures systems are set-up and updated to reflect our current employee base, including wages, benefits, sick and vacation time in line with contracts (union and non-union)
- Manages regular preparation of relevant management reports, including weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.)
Skills:
- 3-5 years of experience managing a multi-state payroll department, including staff
- 7+ years of payroll experience
- Extensive knowledge of payroll and HRIS systems such as ADP, Paychex, UltiPro, etc.
- Proficient at MS Office (especially Excel)
- Working experience of payroll tax at the federal, state and local levels
- Ability to manage and lead staff to excellent performance
- Must be a team player
- Must be highly organized
Labor Relations Manager
Under the direction of the Director, the Labor Relations Manager provides the delivery of labor relations services including grievance/arbitration advocacy, contract interpretation, trust fund matters (Pension, Health & Welfare, & Training) and timely labor information advisories; cultivates ongoing relationships with members and Union Officials; and provides support to general industry advocacy, strategic planning, and collective bargaining.
The daily functions of the position include handling of grievance advocacy, employee dispute resolutions, collective bargaining (i.e. negotiations), labor agreement contract administration, wage and benefit analysis, and labor agreement contract interpretation and application; and actively participating in business development activities to analyze and advise on represented labor components of government contracts. Additionally, maintaining professional integrity and passion for developing positive and productive labor-management relations as well as working with union and political organizations such as the National Labor Relations Board, National Mediation Board, Federal Labor Relations Authority and/or Federal Mediation and Conciliation Services.
The position will assist in the development and maintenance of the company’s labor relations program and participate in the negotiation of craft union agreements for the construction industry. The Labor Relations Manager represents the Company in all matters pertaining to labor relations and act as a liaison with contractors, government agencies, and labor organizations when complex labor matters arise.
Duties and Responsibilities
- Assists in the advisement/settlement of advanced labor disputes which cannot be resolved at the local level.
- Reviews Company labor policies for compliance with current laws and conditions.
- Reviews and interprets Company position on local and national labor agreements.
- Evaluates union labor productivity for specific areas.
- Trains and educates managers and HR leads in labor relations topics
- Manages and oversees the union dues and payments process
- Serves as SME in CBA reviews, proposal support, negotiation strategies, and benefit strategies
Qualifications
- Requires advanced knowledge of labor relations regulations and processes, as well as advanced knowledge of industry practices.
- Excellent written and oral communication skills
- Proven negotiating skills are also required.
- Advanced knowledge of multi-state Labor Code and prevailing wage requirements.
- Excellent verbal and written communication
- Ability to work in a fast-paced environment, prioritize multiple tasks, and meet frequent deadlines is required.
- Strong organizational, project management and proofreading skills
- Excellent project management skills
- Strong interpersonal skills, focusing on solving conflicts
- Bachelor’s Degree (B.A./B.S.) from accredited four-year college or university in Business or Social Sciences.
- 8-10 years of progressive human resources experience with a minimum of 2-3 years’ labor relations work experience.
IT & Operations
Database Administrators
A database administrator ensures that a database is running efficiently and securely. Maintains each user's information, assigns accessibility for users and monitors usage. Database administrators use scripting languages to program databases to meet the needs of their users -- often referred to as performance tuning. They also fix issues or errors if the database isn’t working properly. Along with monitoring and improving the performance of one or several databases, database administrators also back up stored data on a routine basis.
Essential Functions
- Identifies database requirements by interviewing customers; analyzing department applications, programming, and operations; evaluating existing systems and designing proposed systems.
- Recommends solutions by defining database physical structure and functional capabilities, database security, data back-up, and recovery specifications.
- Installs revised or new systems by proposing specifications and flowcharts; recommending optimum access techniques; coordinating installation requirements.
- Maintains database performance by calculating optimum values for database parameters; implementing new releases; completing maintenance requirements; evaluating computer operating systems and hardware products.
- Prepares users by conducting training; providing information; resolving problems.
- Provides information by answering questions and requests.
- Supports database functions by designing and coding utilities.
- Maintains quality service by establishing and enforcing organization standards.
- Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; benchmarking state-of-the-art practices; participating in professional societies.
- Contributes to team effort by accomplishing related results as needed.
- Builds database systems of high availability and quality depending on each end user’s specialized role
- Designs and implements database in accordance to end users information needs and views
- Defines users and enables data distribution to the right user, in appropriate format and in a timely manner
- Uses high-speed transaction recovery techniques and backup data
- Minimizes database downtime and manages parameters to provide fast query responses
- Provides proactive and reactive data management support and training to users
- Determines, enforces and documents database policies, procedures and standards
- Performs tests and evaluations regularly to ensure data security, privacy and integrity
- Monitors database performance, implements changes and applies new patches and versions when required
- Other duties as assigned.
Competencies
- Business Acumen
- Analytical Thinking
- Technical Knowledge
- Thoroughness
- Attention to Detail
Required Education and Experience
- Master’s/Bachelor’s in information systems, computer science/related field of study or equivalent combination of education and experience.
- Solid technical knowledge and experience in the use and application of the most current technologies and products used in the industry.
Application Developors
The application developer principal responsibilities vary for developers based on level of experience, type of application platform and technical requirements. Application developers often have the duty of creating, maintaining and implementing the source code that makes up the application or program. Application developers may also be responsible for designing the prototype application, indicate program unit structure, and coordinate application plans with the development team or client.
Essential Functions
- Understands client requirements and how they translate in application features
- Collaborates with a team of IT professionals to set specifications for new applications
- Designs creative prototypes according to specifications
- Writes high quality source code to program complete applications within deadlines
- Performs unit and integration testing before launch
- Conducts technical and functional testing
- Troubleshoots and debugs applications
- Evaluates existing applications to reprogram, update and add new features
- Develops technical documents and handbooks to accurately represent application design and code
- Other duties as assigned.
Competencies
- Technical Capacity.
- Problem Solving/Analysis.
- Initiative.
- Communication Proficiency
- Work Independently.
- Time Management.
Required Education and Experience
- Master’s/Bachelor’s in computer science/related field of study or equivalent combination of education and experience.
- Solid technical knowledge and experience in the use and application of the most current technologies and products used in the industry. Proven experience as application developer.
- Experience in designing and building applications.
- Ability to program in at least one programming language such as C#, Java (J2EE) etc.
- In-depth knowledge of programming for diverse application operating systems and platforms using development tools.
- Excellent understanding of software design and programming principles.
- Excellent communication skills.
- Analytical thinking and problem-solving capability.
- Great attention to detail and time-management skills.
Network Engineers
Essential Functions
- Establishes networking environment by designing system configuration; directing system installation; defining, documenting, and enforcing system standards.
- Maximizes network performance by monitoring performance; troubleshooting network problems and outages; scheduling upgrades; collaborating with network architects on network optimization.
- Secures network system by establishing and enforcing policies; defining and monitoring access.
- Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.
- Accomplishes information systems and organization mission by completing related results as needed.
- Reports network operational status by gathering, prioritizing information; managing projects.
- Configures and installs various network devices and services (e.g., routers, switches, firewalls, load balancers, VPN, QoS)
- Performs network maintenance and system upgrades including service packs, patches, hot fixes and security configurations
- Monitors performance and ensures system availability and reliability
- Monitors system resource utilization, trending, and capacity planning
- Provides Level-2/3 support and troubleshooting to resolve issues
- Works within established configuration and change management policies to ensure awareness, approval and success of changes made to the network infrastructure
- Other duties as assigned.
Required Education and Experience
- Master’s/Bachelor’s in information systems, computer science/related field of study or equivalent combination of education and experience.
- Solid technical knowledge and experience in the use and application of the most current technologies and products used in the industry.
- Proven hands-on network engineering experience
- CCNP or higher (CCIE and/or CISSP highly valued)
- Deep understanding of networking protocols (e.g., IPSEC, HSRP, BGP, OSPF, 802.11, QoS)
- Solid understanding of the OSI or TCP/IP model
Technical Product Managers
We are looking for an experienced Product Manager who is passionate about building products that customers love. You will join a dynamic and fast-paced environment and work with cross-functional teams to design, build and roll-out products that deliver the company’s vision and strategy.
Duties and Responsibilities:
- Gain a deep understanding of customer experience, identify and fill product gaps and generate new ideas that grow market share, improve customer experience and drive growth
- Create buy-in for the product vision both internally and with key external partners
- Develop product pricing and positioning strategies
- Translate product strategy into detailed requirements and prototypes
- Scope and prioritize activities based on business and customer impact
- Work closely with engineering teams to deliver with quick time-to-market and optimal resources
- Drive product launches including working with public relations team, executives, and other product management team members
- Evaluate promotional plans to ensure that they are consistent with product line strategy and that the message is effectively conveyed
- Act as a product evangelist to build awareness and understanding
- Represent the company by visiting customers to solicit feedback on company products and services
Required Experience:
- Proven work experience in product management or as an associate product manager
- Proven track record of managing all aspects of a successful product throughout its lifecycle
- Proven ability to develop product and marketing strategies and effectively communicate recommendations to executive management
- Solid technical background with understanding and/or hands-on experience in software development and web technologies
- Strong problem-solving skills and willingness to roll up one’s sleeves to get the job
- Skilled at working effectively with cross functional teams in a matrix organization
- Excellent written and verbal communication skills
- MS/BS degree in Computer Science, Engineering or equivalent preferred
Sales & Marketing
Brand Managers
Brand managers are very similar to marketing managers. Their main objective is to help develop effective marketing campaigns. They are involved in all stages of the marketing campaign and help plan a strategy to provide focus for the marketing material. Once that's established they help produce content and then ensure the material is distributed as intended. They monitor their campaigns to determine how effective they are and may alter content or distribution venues based on whether or not the campaign is producing the desired results. As brand managers, their focus may be more about a company's brand image than about specific products, although they may also focus on the brand message that's presented within product advertisements.
Duties and Responsibilities:
- Analyze how our brand is positioned in the market and crystalize targeted consumers insights
- Take brand ownership and provide the vision, mission, goals and strategies to match up to
- Translate brand strategies into brand plans, brand positioning and go-to-market strategies
- Lead creative development and create motivating stimulus to get targeted population to “take action”
- Establish performance specifications, cost and price parameters, market applications and sales estimates
- Measure and report performance of all marketing campaigns, and assess against goals (ROI and KPIs)
- Coach the team and get the best from everyone
- Monitor market trends, research consumer markets and competitors’ activities to identify opportunities and key issues
- Oversee marketing and advertising activities to ensure consistency with product line strategy
- Monitor product distribution and consumer reactions
- Anticipate bottlenecks
- Brainstorm new and innovative growth strategies
- Align the company around the brand’s direction, choices and tactics
Required Experience:
- Proven working experience as brand manager or associate brand manager.
- Drive for results and leaderships skills.
- Excellent understanding of the full marketing mix.
- Highly creative with ability to think out of box.
- Experience in identifying target audiences and devising campaigns that engage, inform and motivate.
- Proven ability to develop brand and marketing strategies and effectively communicate recommendations to executive management.
- Strong analytical skills and data-driven thinking.
- Advanced communication and interpersonal skills.
- Up-to-date with latest trends and marketing best practices
- Comfortable working with numbers, metrics and spreadsheets
- Excellent command of the English language
- BS/MS degree in marketing or a related field
Communications Directors
The Director of Communications will set and guide the strategy for all communications, website, and public relations messages and collateral to consistently articulate a company’s mission We are seeking highly diligent, confident candidates with substantial management experience for the role of Communications Director. The position comes with great responsibility, as Communications Directors are accountable for public perception of a company. Managing this perception involves developing marketing and communication strategies, understanding the importance of timing and setting, responding to crises and setbacks, overseeing a team of diverse communications roles, and ensuring that information released is consistent with the strategy at large. The Director of Communications will work closely with a senior peer group within the organization as the communications partner on a variety of strategic initiatives
Duties and responsibilities:
- Developing a cohesive communications strategy.
- Assembling and overseeing a diversely skilled communications team.
- Crisis management and preemptive planning.
- Cultivating an environment of readiness and alertness.
- Maintaining an awareness of company risks and threats.
- Projecting a positive company image to the public.
- Managing media relations.
- Managing a communications budget.
- Ensuring quality control of all information released.
- Develops and directs an integrated information and communications strategic plan that incorporates Internet-based tools, electronic messaging, social networking and print publications.
- Responsible for ensuring that information from all n functional areas is up to date and appropriate
- Manages and organizes intra- and inter-office communications and major even coordination projects and activities
Required Experience:
- MBA or advanced degree in Communications, Marketing or related field.
- 10+ years communications experience.
- Extensive list of media contacts.
- Awareness of and proficiency with communications technologies.
- Experience in stakeholder/community engagement.
- Clear and concise communication with team members and senior management.
- Strong and confident leadership.
Account Executives
We are looking for a competent Account Executive to find business opportunities and manage customer relationships. You’ll be directly responsible for the preservation and expansion of our customer base.
The ideal candidate will have talent in sales and experience in customer service. We expect you to be a reliable professional able to achieve balance between customer orientation and a results-driven approach.
The goal is to find opportunities and turn them in long-term profitable relationships based on trust and mutual satisfaction.
Duties and Responsibilities:
- Create detailed business plans to facilitate the attainment of goals and quotas
- Manage the entire sales cycle from finding a client to securing a deal
- Unearth new sales opportunities through networking and turn them into long term partnerships
- Present products to prospective clients
- Provide professional after-sales support to enhance the customers’ dedication
- Remain in frequent contact with the clients in your responsibility to understand their needs
- Respond to complaints and resolve issues aiming to customer contentment and the preservation of the company’s reputation
- Negotiate agreements and keep records of sales and data
Required Experience:
- Proven experience as an Account Executive, or in other sales/customer service role.
- Knowledge of market research, sales and negotiating principles.
- Outstanding knowledge of MS Office; knowledge of CRM software (eg. Salesforce) is a plus.
- Excellent communication/presentation skills and ability to build relationships.
- Organizational and time-management skills.
- A business acumen.
- Enthusiastic and passionate.
- BSc or BA in business administration, sales or marketing.
Sales & Marketing Managers
Oversees an organization's sales and marketing programs. Develops strategic sales and marketing objectives. Establishes sales territories and quotas, manages budgets and evaluates sales performance. Manages and develops marketing programs and materials such as advertising, event support and online promotions. Requires a bachelor's degree with at least 7-10 years of sales and marketing experience. Typically reports to top management. Manages a departmental sub-function within a broader departmental function. Creates functional strategies and specific objectives for the sub-function and develops budgets/policies/procedures to support the functional infrastructure. Deep knowledge of the managed sub-function and solid knowledge of the overall departmental function. Typically requires 5+ years of managerial experience.
Duties and Responsibilities:
- Develops and implements strategic marketing plans and sales plans and forecasts to achieve corporate objectives for products and services.
- Develops and manages sales/marketing operating budgets.
- Plans and oversees advertising and promotion activities including print, online, electronic media, and direct mail.
- Develops and recommends product positioning, packaging, and pricing strategy to produce the highest possible long-term market share.
- Achieves satisfactory profit/loss ratio and market share in relation to preset standards and industry and economic trends.
- Ensures effective control of marketing results, and takes corrective action to guarantee that achievement of marketing objectives falls within designated budgets.
- Oversees and evaluates market research and adjusts marketing strategy to meet changing market and competitive conditions.
- Monitors competitor products, sales and marketing activities.
- Establishes and maintains relationships with industry influencers and key strategic partners.
- Guides preparation of marketing activity reports and presents to executive management.
- Establishes and maintains a consistent corporate image throughout all product lines, promotional materials, and events.
- Directs sales forecasting activities and sets performance goals accordingly.
- Directs staffing, training, and performance evaluations to develop and control sales and marketing programs.
- Directs market channel development activity and coordinates sales distribution by establishing sales territories, quotas, and goals.
- Represents company at trade association meetings to promote product.
- Meets with key clients, assisting sales representative with maintaining relationships and negotiating and closing deals.
- Coordinates liaison between sales department and other sales related units.
- Analyzes and controls expenditures of division to conform to budgetary requirements.
- Assists other departments within organization to prepare manuals and technical publications.
- Prepares periodic sales report showing sales volume, potential sales, and areas of proposed client base expansion.
- Reviews and analyzes sales performances against programs, quotes and plans to determine effectiveness.
- Directs product research and development.
Required Experience:
- Master’s degree in sales, marketing or business administration.
- Bachelor’s degree in sales, marketing or business administration or equivalent number of years of experience
- Five (5) years of related experience with progressive management experience.
Administrative
Executive Assistants
We are looking for a competent Executive Administrative Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to executive’s working life and communication.
Duties and Responsibilities:
- Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
- Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
- Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
- Represents the executive by attending meetings in the executive's absence; speaking for the executive.
- Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
- Maintains customer confidence and protects operations by keeping information confidential.
- Completes projects by assigning work to clerical staff; following up on results.
- Prepares reports by collecting and analyzing information.
- Secures information by completing data base backups.
- Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
- Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
- Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
- Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
- Contributes to team effort by accomplishing related results as needed.
Required Experience:
- Proven experience as an Executive Administrative Assistant, Senior Executive Assistant or in other secretarial position
- Full comprehension of office management systems and procedures
- Excellent knowledge of MS Office
- Proficiency in English
- Exemplary planning and time management skills
- Up-to-date with advancements in office gadgets and applications
- Ability to multitask and prioritize daily workload
- High level verbal and written communications skills
- Discretion and confidentiality
- High School degree; additional qualification as personal assistant would be considered an advantage
Office Managers
We are looking for an Office Manager to organize and coordinate administration duties and office procedures. This role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. Office manager responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors and providing general administrative support to our employees. Previous experience as a Front office manager or Office administrator would be an advantage. A successful Office manager should also have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties. Ultimately, the Office Manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.
Duties and Responsibilities:
- Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
- Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
- Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
- Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
- Completes operational requirements by scheduling and assigning employees; following up on work results.
- Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
- Maintains office staff by recruiting, selecting, orienting, and training employees.
- Manages progress of office staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results.
- Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
- Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.
- Contributes to team effort by accomplishing related results as needed.
Required Experience:
- Proven experience as an Office manager, Front office manager or Administrative assistant
- Knowledge of office administrator responsibilities, systems and procedures
- Proficiency in MS Office (MS Excel and MS Outlook, in particular)
- Hands on experience with office machines (e.g. fax machines and printers)
- Familiarity with email scheduling tools, like Email Scheduler and Boomerang
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills in a fast-paced environment
- A creative mind with an ability to suggest improvements
- High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
Call Center Managers
We are looking for a skilled Call center manager to supervise daily operations and personnel aiming for maximum efficiency and cost-effectiveness. You will also ensure that technology is utilized to a maximum and that staff are well-organized and productive. An excellent call center manager must be an organized, reliable and results-driven professional. They must have a practical mind to solve problems on the spot partnered with an ability to see the “big picture” and make improvements. As a call center manager, you must also have excellent customer service and communication skills. The goal is to do everything possible to attain goals and achieve great results for our company.
Duties and Responsibilities:
- Determines call center operational strategies by conducting needs assessments, performance reviews, capacity planning, and cost/benefit analyses; identifying and evaluating state-of-the-art technologies; defining user requirements; establishing technical specifications, and production, productivity, quality, and customer-service standards; contributing information and analysis to organizational strategic plans and reviews.
- Develops call center systems by developing customer interaction and voice response systems, and voice networks; designing user interfaces; developing and executing user acceptance test plans; planning and controlling implementations.
- Maintains and improves call center operations by monitoring system performance; identifying and resolving problems; preparing and completing action plans; completing system audits and analyses; managing system and process improvement and quality assurance programs; installing upgrades.
- Accomplishes call center human resource objectives by recruiting, selecting, orienting, training, assigning, coaching, counseling, and disciplining employees; administering scheduling systems; communicating job expectations; planning, monitoring, appraising, and reviewing job contributions; planning and reviewing compensation actions; enforcing policies and procedures.
- Meets call center financial objectives by estimating requirements; preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.
- Prepares call center performance reports by collecting, analyzing, and summarizing data and trends.
- Maintains equipment by evaluating and installing equipment; developing preventive maintenance programs; calling for repairs; evaluating and implementing upgrades.
- Maintains professional and technical knowledge by tracking emerging trends in call center operations management; attending educational workshops; reviewing professional publications; establishing personal networks; benchmarking state-of-the-art practices; participating in professional societies.
- Accomplishes organization goals by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
Required Experience:
- Proven experience as call center manager or similar position
- Experience in customer service is required
- Knowledge of performance evaluation and customer service metrics
- Solid understanding of reporting and budgeting procedures
- Experience in basic financial analysis (cost-effectiveness, cost-benefit etc.)
- Proficient in MS Office and call center equipment/software programs
- Outstanding communication and interpersonal skills
- Excellent organizational and leadership skills with a problem-solving ability
- Positive and patient
- High school diploma or equivalent; Higher degree in a relevant discipline will be appreciated
- Certified Call Center Manager (e.g. CCCM) or equivalent qualification is a plus
Supply Chain
Inventory Managers
We are looking for a competent Inventory Manager to monitor and report on the company’s inventory. Your job is important since the efficient handling of the company’s products and supplies is critical for the attainment of business goals. A successful inventory manager is a reliable professional with excellent record-keeping abilities. They possess great attention to detail and a business mindset. The goal is to ensure that all business operations have adequate material to achieve their objectives.
Duties and Responsibilities:
- Devise ways to optimize inventory control procedures
- Inspect the levels of business supplies and raw material to identify shortages
- Ensure product stock is adequate for all distribution channels and can cover direct demand from customers
- Record daily deliveries and shipments to reconcile inventory
- Use software to monitor demand and document characteristics of inventory
- Place orders to replenish stock avoiding insufficiencies or excessive surplus
- Analyze data to anticipate future needs
- Evaluate suppliers to achieve cost-effective deals and maintain trust relationships
- Collaborate with warehouse employees and other staff to ensure business goals are met
- Report to upper management on stock levels, issues etc.
Required Experience:
- Proven experience as inventory manager or similar position
- Excellent knowledge of data analysis and forecasting methods
- Working knowledge of inventory management software (e.g. ERP)
- Ability to accurately track inventory and create reports
- An analytical mind with strong math skills
- Excellent organizational and planning skills
- Outstanding communication and interpersonal abilities
- Reliable and trustworthy
- BSc/BA in business administration. logistics or relevant field;
- Relevant qualifications (e.g. CPIM) will be a plus
Logistics Engineers
A logistics engineer uses science and mathematics to ensure that consumer goods and services are being distributed in a way that is most efficient and profitable. Most people in this profession hold a bachelor's degree but many opt for a master's degree or special certification. Logistics engineers apply the scientific and mathematical principles of engineering to the process of distributing consumer goods and services in order to build a more efficient infrastructure. An undergraduate degree is required to work in the field, although some employers may desire job candidates to have a master's degree. Certification is also available to people in this field.
Duties and Responsibilities:
- Provide logistics support to improve competencies.
- Create logistics to expedite prompt delivery of material.
- Prepare logistics functional documentation.
- Prepare logistics to deploy and stock tools & spares and test equipment.
- Perform and validate logistics analysis on tests, programs and functionalities.
- Create and manage logistics management information databases for programs.
- Demonstrate logistics maintenance programs for customers.
- Identify and evaluate drawings, technical manuals and other documents to support logistics deployment.
- Maintain and manage records of equipment, components, repair parts and related materials.
- Evaluate and assess impact on logistics deployment.
Required Experience:
- 4+ years of experience as a Supply Chain Engineer
- In-depth knowledge of supply chain engineering operations and best practices
- Sense of ownership and pride in your performance and its impact on company’s success
- Critical thinker and problem-solving skills
- Team player
- Good time-management skills
- Great interpersonal and communication skills
- BA in Logistics, Mechanical Engineering, or similar relevant field
Supply Chain Analysts
Gathers data and conducts analysis with the goal of improving the organization's supply chain operations. Identifies underperforming areas in the supply chain and may suggest improvements or resolutions to problems. May assist in the negotiation of supplier contracts or service arrangements. Typically requires a bachelor's degree or equivalent. Typically reports to a manager or head of a unit/department. Typically requires 2 to 4 years of related experience. Gaining exposure to some of the complex tasks within the job function. Occasionally directed in several aspects of the work.
Duties and Responsibilities:
- Create processes and methods to gather supply chain data
- Analyze data to identify problematic areas and suggest improvements
- Plan and implement supply chain optimization projects (e.g. warehouse-slotting, route planning)
- Develop requirements and standards (e.g. packaging, procurement, delivery)
- Oversee inventory procedures
- Discover the most cost-effective shipping modes and schedules
- Evaluate vendor operations (e.g. freight forwarders) according to quality standards
- Help foster trusting relationships with business partners
- Collaborate with IT professionals to implement effective systems
- Track KPIs and report on supply chain’s performance
Required Experience:
- Proven experience as a Supply Chain Analyst, Logistics Coordinator or similar role
- Experience in data mining, analysis and reporting
- Familiarity with supply chain processes (e.g. inventory planning, warehouse management)
- Working knowledge of MS Office, relational databases and ERP systems (e.g. SAP)
- Analytical mind with business acumen
- Problem-solving aptitude
- Attention to detail
- Excellent communication skills
- Outstanding organizational ability
- BSc/BA in Logistics, Business Analytics, Mathematics or a related field
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